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A Goods Received Note (GRN) is how stock enters a location. Confirming a GRN records what actually arrived and posts it to the on-hand balance, costed with weighted moving average (WMA). You confirm receipts wherever goods land — at the warehouse, or at an outlet.
New to the terms here (PR, PO, transfer, WMA)? See the Glossary.

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Where you receive

At the warehouse

Vendor deliveries against a purchase order and incoming transfers. (Finished goods from the kitchen also land here, but they’re received through the dedicated dispatch-receive flow — not the GRN screen. See below.)

At an outlet

Transfers sent from the warehouse (your “Ready to Receive” list), and any vendor PO delivered straight to your outlet.

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Confirm a receipt

1

Open Receiving

Go to the receiving screen. Open items are grouped by what they are — purchase orders to receive, and transfers that are on their way to you.
2

Pick the document

Select the purchase order or transfer that arrived.
3

Check the quantities

Confirm the received quantity line by line. The default is the full sent quantity; edit any line where less (or more) arrived — that records an in-transit variance.
4

Confirm

Confirming posts the GRN: on-hand goes up at this location and the cost is blended into the item’s weighted moving average.

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Receiving from the kitchen

Outlets do not receive directly from the central kitchen — everything comes through the warehouse. The chain is:
  1. The kitchen finishes a batch and dispatches it to the warehouse.
  2. The warehouse receives the kitchen dispatch through the dispatch-receive flow (not a vendor GRN — the GRN screen doesn’t accept a kitchen dispatch).
  3. On that confirmation, the system automatically creates a draft warehouse → outlet transfer to the outlet that originally requested the goods.
  4. The warehouse dispatches the transfer, and the outlet receives it like any other transfer — which fulfils the outlet’s original request.
This means an outlet’s “From kitchen” step is gone. Kitchen goods simply appear in the outlet’s Ready to Receive list once the warehouse has forwarded them.
Confirming a GRN updates live stock and cost — it can’t be silently undone. Check the quantities before you confirm; use a per-line variance rather than guessing a total.