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Wastage is stock you have to throw away — milk that spoiled, croissants that expired, a tray that was dropped, a batch you over-prepped. Logging it writes that loss off your on-hand balance and records why, so the value lost shows up in your numbers instead of quietly disappearing as a stock-take variance later.
New to the terms here (adjustment, variance, WMA, average cost)? See the Glossary.

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Who logs wastage

Anyone with stock to write off can log it — outlet staff, warehouse managers, and owners/managers. Where you log it depends on your role:

Outlet staff

Log wastage against your own outlet — your home location is fixed, so you don’t pick where. Your log shows today’s entries only.

Owners & managers

Not tied to a single location, so you choose where you’re logging — warehouse, an outlet, or the kitchen — defaulting to the warehouse. This is how warehouse-level wastage gets recorded.

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The reasons

Every line you write off needs a reason. The Log wastage screen offers:
  • Expired — past its use-by / holding time.
  • Spoiled — gone off, unfit to use.
  • Spillage — physically lost (knocked over, leaked).
  • Over-prep — prepped more than was needed.
  • Damaged — broken or otherwise unusable.
  • Burnt / error — a prep mistake ruined it.
  • Customer return — sent back and unusable.
  • Quality fail — didn’t pass quality, can’t be served.
These are the labels you see while logging. Under the hood they roll up into a smaller set of stored wastage reasons (spoilage, expiry, damage, wastage, count_variance, other), which is what the manager tracking view groups and reports by.

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Log a write-off

1

Open Log wastage

From your wastage log, tap Log wastage. (Managers/owners reach the same screen from the console’s Wastage page.)
2

Pick the location (managers/owners only)

Choose where the wastage happened. Staff skip this — it’s always their own outlet. Switching location starts the list fresh, since stock is per location.
3

Find the items

Search, or filter by type (Raw / Semi / Finished) and category, then tap an item to add it. Each row shows what’s on hand and the item’s average cost, so you can see the value as you go. You can add several items in one go.
4

Set quantity and reason

For each item, set how much was wasted and pick a reason. The screen values the loss at the item’s current average cost and keeps a running total.
5

Take the required photo

Each line needs a live photo as proof of waste — taken with the in-app camera, not chosen from your gallery. You can’t submit a line until its photo is captured.
6

Add a note (optional)

Leave a short note for your manager if the reason needs context — e.g. “left out past holding time”.
7

Log it

Submit writes off every line. On-hand drops at that location and the loss is posted to the stock ledger.
Submit stays blocked until every line has a quantity, a reason, and a captured photo. The action bar tells you what’s still missing — how many lines need a reason or a photo — before it lets you write off.

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How it hits your stock

Logging wastage doesn’t go through a separate approval queue. Each write-off is recorded as a posted stock adjustment (of the variance type): a negative line for the wasted quantity, valued at the item’s current average cost, that posts immediately. That means:
  • On-hand goes down at the chosen location the moment you submit.
  • The stock ledger gets a row for the loss, so it’s auditable later.
  • The item’s average cost is unaffected — wastage removes quantity at the current average; it doesn’t re-blend the cost the way a receipt does.
Logging wastage posts to live stock right away — there’s no draft to sit on or silent undo. Check the quantity and reason before you submit. If you log more than is on hand, the screen warns you and the entry is recorded as an inventory variance rather than a clean write-off.

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Tracking what gets wasted

Your wastage log is where everyone sees what’s been written off:

Staff log (per outlet, today)

Staff see a running tally of today’s wastage at their outlet — total value up top, split across Raw / Semi / Finished, then each entry with its reason, quantity, cost, and who logged it. Earlier days roll off.

Manager console (tenant-wide)

Owners and managers get a whole-business view — every write-off across every outlet, with the total wastage value, the number of entries, and the top reason and top category by value. Filter by reason and search by item or category to dig in.
Which items and categories staff can log against are configured by their manager — staff only see the trackable stock at their own location.