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Setting up a new business means entering a lot of masters — items, vendors, supplier rates, opening stock, recipes. Basanti does the typing for you: upload the documents you already have, and she reads them, drafts the records, and shows them to you for review before anything is saved.
Basanti is available to owners and managers (anyone who can add items). You’ll find it on the bulk-add screen — choose the Ask Basanti tab instead of the spreadsheet tab.

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What she can read

  • Vendor invoices (photos or PDFs) → items, vendors, and the rates you paid.
  • Rate cards / price lists → supplier catalog rates.
  • Spreadsheets (CSV / XLSX) → items and rate cards, read deterministically.
  • Recipe sheets → recipes with their ingredients.

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How it works

1

Upload your documents

Add one or more files to a session — invoices, rate cards, a recipe list. A plain master spreadsheet is read directly; photos and PDFs are read by AI.
2

Basanti extracts

She turns each document into draft records — items, vendors, supplier rates, opening balances, and recipes.
3

Review

Everything lands in a review surface, grouped by type. Basanti flags which records already exist in your masters (so a re-upload updates rather than duplicates) and which are new. Where two documents disagree on a price, she asks you to pick the rate to keep (latest invoice wins by default).
4

Save to masters

Confirm, and the reviewed records are written into your items, vendors, rate cards, opening stock, and recipes. Saving is idempotent — running it again updates the same records instead of creating duplicates, so it’s safe to retry.

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Good to know

It's review-first

Nothing is saved until you confirm. Skip anything you don’t want, and edit a field before saving it.

Spreadsheets are free

A clean CSV / XLSX upload is read deterministically — no AI, no cost. Only invoices and recipe photos use the AI allowance.

Monthly AI allowance

AI reading draws on your tenant’s monthly allowance. If it’s used up, Basanti pauses the AI steps until it resets — spreadsheet import still works.

Pick up where you left off

Sessions are resumable — if an upload is interrupted, re-running continues cleanly without double-writing.
AI reading needs the assistant to be enabled for your workspace. If it isn’t, the Ask Basanti option is unavailable and you can still use the spreadsheet tab.