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The stock dashboard is your live picture of inventory — how much of each item is on hand, what it’s worth, and what’s running low — broken out per location. Every receipt, transfer, adjustment, and stock take updates it, so the numbers you see are the current stock balance, not a nightly snapshot.
What you see depends on who you are. Owners and managers get a network-wide console view across every warehouse, kitchen, and outlet. Outlet staff see only their own outlet’s stock. The sections below call out which is which.

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How stock is valued

Quantities are stored in each item’s base unit (UOM). The value of what’s on hand is quantity × average cost, where the average cost is maintained by weighted moving average (WMA) — every receipt blends the price you just paid into the running average. So “stock value” always reflects what your inventory actually cost you, not a list price. An item is flagged low when its on-hand quantity falls to or below the par level / reorder point set for it at that location. Items with no par set are never flagged low.

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The console view (owner / manager)

Managers and owners land on a dashboard home that rolls the whole network into a few headline numbers, then drill into the full inventory screen for detail.

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Dashboard headlines

The owner home surfaces, at a glance:

Stock value

Total value of on-hand stock across all locations, with a count of how many locations it spans.

Low stock

How many items are below their threshold network-wide — a one-tap route into the low-stock list.

Active POs

Open purchase orders, and how many are in transit toward a location.

Procurement spend

Month-to-date spend with a trend versus last month and a six-month bar trend.
The manager home reframes the same data as a “Needs your action” list — pending requests, Low stock alerts across all outlets, active POs awaiting outlet confirmation, and GRN variances to review.

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The inventory screen

Opening the inventory screen gives managers and owners two toggles:
1

Warehouse · master

The full item catalog at the warehouse, as a table: each item’s tier (raw / semi / finished), category, average price, on-hand quantity, par, a level bar, and value. A KPI band on top shows warehouse inventory value, total SKUs, value held at outlets, and how many items are below half-par. You can filter by tier, by category, or to just the low items, and search by name.
2

Outlets

A card per outlet (and central kitchen), each showing that location’s stock value, item count, and an at-par percentage — plus a LOW badge when items there have dropped below half their par. Tap a card to open that location’s full stock-in-hand table.
Managers can also switch the warehouse table between Active, Archived, and All to see archived items, and act on a row directly — edit the item, view its movement, or archive it.
The inventory screen is also where you reach a stock take. The on-hand figures it shows are the recorded balance; a stock take is how you reconcile that against a physical count. See the glossary for stock take and variance.

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A single outlet’s stock (console)

Opening an outlet card shows every item stocked there as a read-only table — on-hand vs par with level bars, a value column, and a status pill that reads OK, WATCH, or LOW depending on how far on-hand has dropped against par. Three KPIs head the page: stock value, the at-par percentage, and how many items are below half-par. You can search, filter to just the low items, and copy an item’s SKU. Counting itself happens in the stock take, not here.

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Per-item drill-down

From any inventory list, opening an item shows its full stock story:
  • Total stock across locations, the par, and the last price paid.
  • Stock by location — a row per location with on-hand, a level bar, and that location’s par, so you can see where the stock actually sits.
  • Sourcing — the vendors that supply the item, with the preferred/default one marked.
  • Recent movement — the stock ledger for this item: GRNs received, transfers in and out, consumption, opening balances, and adjustments, each with a signed quantity and when it happened.
  • Change history — the field-level audit log (old value → new value, who, when). This section is owner/manager-only; other personas see the item read-only without it.

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The staff (outlet) view

Outlet staff see a stock screen scoped to their own outlet — never another outlet’s, and never the warehouse master. It opens with two stat tiles:
  • On-hand value — the value of stock currently in their outlet.
  • Below par — how many items have dropped below their par, out of the total.
Below that is a searchable, category-filterable list of every item in the outlet, each row showing on-hand, par, a low pill, and a stock-level bar. Tapping a row opens the same per-item detail (minus the owner-only change history). The staff home also pulls these numbers forward — when items are running low it offers a Quick order shortcut prefilled with the short items.
When a weekly stock take (blind count) is open for an outlet, that outlet’s on-hand figures and low-stock flags are hidden for staff — masked on the stock list and stat tiles — so the recorded numbers can’t be back-solved while the physical count is in progress. The figures reappear once the count is submitted. Owners and managers are not masked.

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Low-stock alerts

The dedicated low-stock screen lists items at or below their reorder threshold, split into Out of stock (nothing on hand) and Running low, with a search box. The action button adapts to who you are: managers and owners get Raise PO (straight into a new purchase order), while staff get Order (into a purchase request). This list is scoped to the master warehouse, matching the console’s “running low” headline.
Low-stock counts and the stock dashboard always agree because both read the same live balances. If a number looks off, confirming a pending GRN or posting a stock-take adjustment will bring it current.